Dealer Commission Document Specialist

KEY RESPONSIBILITIES:

• Commission Documentation Management:
  • Received and manage documentation related to partner commissions verified, get authorized signature including appendices.
  • Ensure all commission agreements are accurate, complete, and up-to-date.
  • Organize and maintain a centralized repository for all commission-related documents, ensuring easy access and retrieval, returned to regional office/partners
• Validation and Verification:
  • Review commission documentation for accuracy and compliance with company policies and partner agreements.
  • Address and rectify any discrepancies or issues in commission documents.
  • Monthly, control commission renewal cases to remind and print renewal letters for partner commission such as target bonus, salesman commission… 
• Reporting and Record-Keeping:
  • Generate and maintain detailed reports on commission documentation, including status updates, pending approvals, and historical records.
  • Track and document changes or updates to commission agreements and ensure proper version control.
  • Manage the onboarding process for new salesman (CD/TW), including setting up salesman code, configuring systems, and ensuring all necessary documentation is completed.
  • Assist in preparing reports for audits and compliance reviews as needed.
• Partner and Internal Communication:
  • Serve as a point of contact for partners and internal teams regarding commission documentation and related inquiries.
  • Provide clear and timely responses to questions about commission agreements and documentation.
  • Collaborate with finance, legal, and partnership teams to ensure alignment and address any issues related to commission documentation.
• Process Improvement:
  • Identify opportunities to streamline documentation processes and enhance efficiency.
  • Implement best practices for managing and organizing commission documents.
  • Stay informed about industry standards and technological advancements to continuously improve documentation practices.
• Compliance and Security:
  • Ensure all commission documentation complies with legal and regulatory requirements.
  • Maintain the confidentiality and security of sensitive financial and contractual information.
  • Assist in conducting internal audits to verify the accuracy and completeness of commission documentation.

JOB REQUIREMENTS:

• At least 1 years of experience in sales admin, administrative work/ document control.
• Careful & meticulous.
• Knowledge of records management procedures and standards
• Good communication skills
• Good Microsoft word, excel skills
• Basic English skills : writing, reading
• Detail-oriented
• Ability to work independently and as part of a collaborative team

COMPENSATION & BENEFITS

• 13th Salary Fixed and KPI Bonus
• Premium Health Care
• 24/7 Accidental Insurance
• 100% Social Insurance
• Meal + Phone Allowance
• Yearly Medical Checkup
• 15 Annual Leaves
• Professional and Transparent Working Environment
• Apply Latest Financial Technology in the World